BAPG Board Meeting Minutes - January 2003

January 15^th, 2003

President: Lea Cervi

Executive Vice President: Francine Cohen

Student Vice President: Heather Hornung

Secretary: Stephanie Reynolds Smith

Treasurer: Andrew Kucserik (resigned)

Immediate Past President: Daniel Riker

Directors: Mark Domagala, Jonathan Rizzo, Dino Zack

Symposium Committee Chair: Jim Richert

Geogram Editor: Rick Watt

Webmaster: Pat Concannon

Members: Dennis Sutton, Gene Florentino

Associate Vice President: Peter Welsby

Director: Brad Gill

· Lea enquired if anyone knows who took the minutes at these meetings. No one recalls. There was no quorum in either meeting. Those who were at these meetings agreed to check their files to see if they may have been the one.

· Andy Kucserik resigned his treasurer and other BAPG duties. He did not present a report.

· 2002 ended with approximately 142 members.

· There were no new member applications.

· There are currently 67 members renewed or new for 2003 (55 active, 10 associate, and 2 student).

· The 2002 Directory is ready for dispersal.

· Stephanie presented a request for funds from the Science Olympiad. The Board agreed to a $75 gift.

· The February, April and May meetings are currently scheduled for Eddie Ryan's Restaurant. Dinner cost after tax and tip are added will be $15.23. Board agreed that for the Eddie Ryan dinners it will be best to go back to charging $17 for reserved members and $20 for non-members and all non-reserved (students stay at $10). The difference between restaurant costs and dinner fees will assist in covering the losses from previous dinner meetings, and the student and speaker dinners costs.

· The February meeting is on the 19th. Martin Derby will speak on "DNAPL Remediation at Three Fractured Rock Sites in Niagara Falls, NY".

· The March meeting will be joint with Technical Society's Council (TSC). It will be on March 27, 2003 at Harry's Harbour Place Grille. Each dinner will be $25 and BAPG will pay $25 for society registration at the meeting.

· Lea mentioned that the April meeting is on Passover. The Board discussed and agreed not to move the meeting date.

· Francine began a discussion of AAPG at UB and Dino and Heather joined the discussion with further information. Dino has attended one of their meetings, which are apparently held every Thursday afternoon/evening. They are interested in speakers. Dino said that he plans to go speak to them about BAPG.

· Jim Richert suggested we start having raffle prizes at the monthly meetings again.

The board discussed and agreed to institute a corporate sponsorship program. Dan will lead this effort. Corporate sponsors will be solicited. For their sponsorship, sponsors will get five minutes to talk at one meeting (if they choose to) and listing in the Geogram and on a board at the monthly meetings. Board members will discuss financial levels with potential sponsors at January's meeting to get an idea how much sponsorship will cost. The funds from the sponsorship will be used to supplement student dinners. Instead of paying the usual $10, the sponsorship will allow BAPG to offer students $5 dinners.

· There are 87 people scheduled to attend tonight's joint meeting with ASCE and SAME.

· Lea presented Gene Florentino as a candidate to fill the treasurer vacancy. The nominations and election will be conducted by Pat Concannon via e-mail. Stephanie will serve as interim treasurer until a new treasurer is officially elected. As Lea also has signing authority, she will help out.

· The registration flyer needs to go out very soon. As Andy has stepped down from this responsibility, Gene will assist Carol Yamarino with this effort.

· There are currently 2 sponsors and 4 exhibitors. Jim will soon be putting some added effort into increasing these numbers. He feels confident that the numbers will easily increase.

· Since Andy was named as the contact for revised abstracts for the abstracts handout, he will collect the revised abstracts (if any) submitted by the speakers by January 31, 2002 and he will pass them on to either Gene or Carol.

· A meeting of the committee will be arranged soon.

· The award letters and checks have not gone out yet. Brock, Geneseo, and the University of Rochester were this year's recipients. Lea will get the letters and checks in the mail.

· Dino attended the January 13, 2003 meeting and presented a report to the Board. Dino said that we could consider participating in the Mall Day Event, Buffalo Regional Future City Competition, or the Engineering Seminar/Exhibition at SUNY at Buffalo. BAPG has not yet, but will pay TSC dues ($25.00). TSC is looking for nominees for 2003-2004 officers.

· Deadline for submissions for February Geogram is January 31. Submissions should be made to Jonathan. Rick will produce the newsletter and coordinate its printing and mailing. Stephanie will assist by printing the mailing labels, and dropping off and picking up the Geogram at the printers.

· 29 Geograms went out successfully via electronic mail in January.

· Included in the report is that there were 750 hits on the homepage in December 2002.